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Getting started with ECE Reporter

On this page

  1. What ECE Reporter does
  2. Watch a walkthrough of ECE Reporter
  3. How to add records in ECE Reporter
  4. How to upload an enrollment file
    1. More instructions for file upload
  5. How to use the Roster to maintain enrollment data
  6. Get more help with ECE Reporter
    1. December to July data collection file upload guide
    2. Account and site management
    3. Data requirements
    4. Working with child records
    5. Using your roster
  7. Need more support?
  8. Log in to ECE Reporter

The Office of Early Childhood (OEC) is excited to announce the launch of our new data collection tool — ECE Reporter. This page will give you a quick overview of what the tool does and how it works, along with relevant links to our detailed help section.

Make sure to upload your data by March 8, 2021 Right now, we need all providers to use ECE Reporter to upload their program’s child enrollment data from July 1 to December 31, 2020. See how to prepare your enrollment data file in this guide. The deadline for submitting this data is March 8, 2021. (Note that we’ve moved the deadline from March 5th to March 8th.)


What ECE Reporter does

ECE Reporter is a tool that helps you:

  • Upload mandated enrollment data to OEC
  • Maintain that data to keep it up to date every month
  • ECE Reporter does not replace your monthly funding reports for CDC, School Readiness and/or Smart Start, you will need to complete those as usual.

ECE Reporter collects required enrollment data for 5 programs

  • Child Day Care
  • Competitive School Readiness
  • Priority School Readiness
  • State Head Start
  • Smart Start

The new tool has big benefits — both for you and for OEC.

Benefits

Accurate data about enrollment in our state-funded programs is essential. It’s the only way for OEC to make informed decisions about state policies, funding, and practices. We rely on providers like you to supply this data, and we’re grateful for your help.


Watch a walkthrough of ECE Reporter

This video of our “Welcome to ECE Reporter” session shows how to get started with the tool.


How to add records in ECE Reporter

You can add your data to ECE Reporter in two ways:

  1. File upload: Enter data in OEC’s template and upload all your enrollments at once. See the rest of this guide for instructions.
  2. Add records in your roster: Enter enrollment records one at a time directly in ECE Reporter. See working with child records for more guidance. You can choose whichever method works best for your program. We recommend starting with a file upload to add your July to December data. Afterwards, you can maintain your roster in ECE Reporter.

How to upload an enrollment file

File upload The first thing you need to do is to upload your enrollment data from July 1 to December 31, 2020 into the system. Here’s how.

  1. Download the data collection template
    We’ve prepared a special spreadsheet that you’ll use to enter your data into ECE Reporter. It has all of the fields of information you need. Download the data collection template.

  2. Open the data collection template and enter your information
    Now you can enter your enrollment data. OEC has requirements for the data you need to include — review what data is required (and what data is optional). When you’re entering data, make sure not to change any of the template’s existing columns.

  3. Upload the completed data collection template
    Once you’ve entered all the information, save the file and upload it to ECE Reporter. Access the file upload page.

Keep in mind that uploading the data collection template will overwrite any existing data in your roster.

More instructions for file upload

To see example enrollment data and more about uploading files to ECE Reporter, see the how to prepare your data guide


How to use the Roster to maintain enrollment data

Roster Once you’ve uploaded your initial data using the data collection template, the records are accessible in your ECE Reporter roster.

If you need to make any corrections or updates to the data you entered in the data collection template, there’s no need to upload the whole template again. You can just use the Roster to make changes like:

  • Add a record for a new child Just click “Add a record” on the Roster’s main page.

  • Edit information about an existing child’s record Find the child in your list and click on their entry. You’ll have the option to update information, such as age, family income, enrollment status, and more. You can also withdraw a child or delete them from your records. Don’t forget to save when you’ve finished your changes.

  • View your records In addition to seeing your current enrollment on the main page, you can view your roster for a specific month (click “Roster for a past month”) as well as all withdrawn records (click “Withdrawn records”).


Get more help with ECE Reporter


December to July data collection file upload guide

A step by step guide with example data about how to prepare for OEC’s December to July data collection request.

Guide - Prepare your data


Account and site management

How to request new accounts, modify existing accounts, or request changes to your site and organization information.

Account and site management


Data requirements

Find the Office of Early Childhood’s requirements for ECE Reporter. Includes which enrollments to enter, where to find data requirements and data collection timelines.

Data requirements


Working with child records

See how to add, edit, delete and withdraw child records. Includes how to add income determinations, as well as how change enrollment and funding information.

Working with child records


Using your roster

See how to find child records, see withdrawn enrollments and view rosters for previous months.

Using your roster


Need more support?

Contact the ECE Reporter team through this form.

Get in touch


Log in to ECE Reporter

Go to ECE Reporter